SYE Media videographer/photographer is limited by the guidelines of the venue and event officials and/or management. Client agrees to accept the technical results of their imposition on the videographer/photographer. Negotiation with the officials for moderation of guidelines is the Client's responsibility; SYE Media will offer technical recommendations only.
The parties agree to a pre-event consultation/confirmation (by phone, email, or in person) at least one to two weeks before the event date in order to finalise the actual shooting times, locations, Client request list and confirmed timeline for the day.
Due to the unpredictable and uncontrollable nature of live action filming and photography, SYE Media can make NO guarantees regarding the delivery of any specific video, though the videographers and photographers of SYE Media will make every reasonable effort to meet the desires of the Client. To that end, if specific photo and or video shots are requested, the Client must provide SYE Media with a written list of people, groupings, or video/photo shots that they feel are most important to them and allow for assistance in coordinating those shots to happen on the day of filming. It is the sole responsibility of the Client to point out people of interest to SYE Media videographers / photographers and request special film shots of them on the day of shooting. SYE Media shall not be held liable or responsible for any persons present at the event that were not videoed / photographed.
Client grants SYE Media to, without restriction, use, re-use, publish and re-publish of the videos captured during the fulfilment of this contract, in whole or in part, separately or in conjunction with other videos / photos, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade. Client forfeits all claims to profits that arise from such use of videos. As a courtesy, SYE Media will make every reasonable effort to contact the Client in the event that their videos are to be sold for profit, and the Client will be granted the right of refusal; however, if the Client is not able to be reached, this clause will serve as the full model release of all images as stated above.
Video editing and photo processing take approximately five to six weeks.
SYE Media warrants and declares that every effort will be made to provide high quality video and photo services. In the unlikely event that the videographer or photographer is injured or becomes too incapacitated to shoot the event, SYE Media will make every reasonable effort to secure a replacement videographer / photographer. In such an event that a replacement cannot be secured, Client releases SYE Media from all terms of this contract and all payments received will be returned to the client.
The security deposit paid at the signing of any proposed contract is non-refundable. If the Client cancels the terms of this contract more than 60 days prior to the event date, the remaining charges will not be owed and all payments already made above the security deposits will be refunded less material charges incurred up to time of cancellation. If the Client cancels less than 60 days prior to event date, all payments agreed upon in this contract will still be owed to SYE Media by the Client, unless otherwise discussed.
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